Team headshot day
A lighting set-up in your office for a day, and everyone photographed against the same background in ten minutes each.
What’s included
- Up to 40 people in a five-hour day
- On-site studio set-up, in your office
- Consistent background, lighting and crop across the whole team
- Scheduling sheet so nobody waits
- Individual files named to your directory’s convention
- Gallery within 5 business days
- Commercial licence for company use
Portfolio
Team headshot day portfolio
A selection of team headshot day shots to inspire your shoot.
Book Team headshot day in your city
Available in 13 US cities and destinations. Choose yours.
About this session
Forty people in five hours, if someone owns the schedule
- $1,400
- 5 hours
- 40
- 13
The pace is about seven minutes a person including changeover, and it holds only when there is a schedule and somebody internally owns it. Walk-up sessions with no booking sheet halve the throughput, because the set sits idle between people and nobody knows when their turn is. A scheduling sheet is supplied with the booking for exactly this reason; it is the single thing that decides whether a headshot day photographs forty people or twenty-two.
The set needs about twelve by fifteen feet with a ceiling of eight feet or more, and a power outlet. A conference room with the table pushed aside works; a corridor does not. Windows are welcome but not required, and that is the point of an on-site day — every person gets identical light regardless of what the weather did, so the finished directory reads as one team rather than as a collage assembled over three years.
Tell people what is happening before the day, not on it. A one-line email naming the date, the room, the wardrobe suggestion and the seven-minute slot removes almost every problem an on-site day has: the person who arrives in a logo polo, the person who did not know and is on a call, the person who has been dreading it since Tuesday. Companies that send that email photograph their whole team; companies that do not photograph whoever happened to walk past.
Remote staff are photographed separately in their own city, lit to the same written specification, and quoted per person. The specification is the part worth keeping: background, lighting and crop recorded at the first session, so somebody hired eighteen months later still matches the page. Without it a directory drifts visibly within a year, which is the problem the day was booked to solve. Up to forty people in five hours from $1,400, delivered within five business days with a commercial licence for company use.
Frequently asked questions about Team headshot day
How much space does an on-site headshot day need?
About 12 by 15 feet with a ceiling of eight feet or more, and a power outlet. A conference room with the table pushed aside works; a corridor does not. Windows are welcome but not required, because the point of an on-site day is that every person gets identical light regardless of what the weather did.
How many people can be photographed in a day?
Forty in five hours, at roughly seven minutes each including the changeover. That pace holds if there is a schedule and somebody internally owns it. Walk-up sessions with no schedule halve the throughput, because the set sits idle between people and nobody knows when their turn is.
Can remote team members be included?
Yes. Remote staff are photographed separately in their own city against the same background specification and lit to match, so the directory reads as one team rather than as a collage. This is quoted per person rather than per day.
How do we get people to actually turn up?
Send a one-line email before the day naming the date, the room, a wardrobe suggestion and each person seven-minute slot. That single message removes almost every problem an on-site day has — the person in a logo polo, the person who did not know and is on a call, the person who has been dreading it since Tuesday. Companies that send it photograph their whole team.